ACCOUNTING CLERK IV – SENIOR ACCOUNTS PAYABLE CLERK

Schedule:               8 hours per day / 12 months per year / 262 Days per year

Class:                     17, starts at $22.25 per hour                                                         

Starting Date:         As soon as possible

POSITION PURPOSE

The Senior Accounts Payable Clerk provides accurate and timely coordination of the District’s copier and printer fleet accounting, utility usage and payment, and payment of the School District’s bills, including vendor communications, invoice approval coordination and entry, voucher processing and payments, quarterly reporting, annual form 1099 reporting, and other accounts payable duties as assigned.  This position reports to the Accounting Manager.

The essential functions of this position require prioritizing and completing all assigned tasks in a timely and efficient manner, adjusting for changing priorities and availability of resources, and demonstrating initiative in identifying additional job-related tasks to be completed when time permits. These duties are a representative example of position expectations. Actual duties assigned may vary and change depending on the business needs of the department and the organization.

NATURE AND SCOPE OF RESPONSIBILITIES

• Coordinates and monitors chargeback systems including maintaining daily and monthly billing of completed copying and printing requests
• Oversees copier software system to assure accurate cost accounting reports, assigns accounts for end users, prepares and sends reports and analyses on usage to budget holders
• Coordinates purchasing card processing, ensuring that purchases meet district requirements, are coded properly and processed timely
• Coordinates processing of utility invoices and entry into utility manager software. Prepares reports and analyses for end users
• Receipt and review of employee reimbursements and invoices as payment documentation, verification of addition, extensions and other calculations such as but not limited to retainage, discounts and mileage or meal per diems; coordination of required approvals; receipts, and reconciliation of vendor statements before payments are processed
• Entry of verified invoices into the District’s enterprise resource planning system and scheduling invoices for payment in conformity with District policies and procedures
• Prepares vouchers in the system for disbursement via check, EFT or ACH transfer and coordinates vendor payment documentation
• Prepares basic journal entries related to invoice entry and chargeback systems
• Assist in various cash collections for the District
• Maintains the filing systems to substantiate payments and other accounting procedures as required
• Sorts, distributes, files and mails forms, purchase orders, accounting documents and correspondence
• Provide excellent customer service to staff and vendors in explaining and assisting with the purchasing and payables processes
• Complete year-end closure of outstanding purchase orders, set up vendor and purchase order files for the new school year
• Complete annual filing of the District’s Form 1099 using the enterprise system, and quarterly filing of the District’s reports such as fuel tax and e-rate reimbursements
• Perform other tasks as assigned

QUALIFICATIONS

• Associates degree in Accounting, Finance, Business Administration or related field required, advanced degree preferred
• Five years progressively responsible accounting experience including processing financial transactions, Record keeping, and preparation of monthly, quarterly and/or annual reports.  Experience in analytical and technical accounting and accounts payable with experience in capital construction payables preferred. Knowledge of governmental accounting preferred.  Accounts payable certifications such as CAPA or CAPP would be desirable
• Thorough understanding of cost accounting principles, allocation methodologies, and internal controls and ability to analyze and research data
• Ability to exercise confidentiality, tact, diplomacy and independent judgment related to personnel, financial, and legal matters
• Advanced computer skills including ERP systems and PC applications such as Excel, MS Word, 10-key, copier, and other general office equipment/skills
• Ability to post data and make mathematical computations rapidly and accurately, and to follow oral and written directions with a high degree of accuracy
• Excellent organizational abilities
• Self-starter with proven analytical, organizational, and problem-solving skills using well-reasoned decision making with a high attention to detail in actual work product, organization, planning, work flow, and project prioritization to ensure tasks are completed efficiently and accurately
• Ability to work harmoniously with others with the demonstrated ability to establish and maintain collaborative working relationships across teams, functions and layers with district staff and the general public and to contribute to a successful work group and foster a team-oriented culture through positive interactions, active listening, meaningful collaborations, and the constructive exchange of ideas designed to meet or exceed the organization’s strategic goals
• Strong interpersonal skills necessary to develop, establish and maintain effective, professional, collaborative, and collegial working relationships with clients, employees, and others with whom we may work.
• Strong conflict resolutions skills and demonstrated ability and competency to work with a diverse population of clients and co-workers of all ages
• Ability to produce accurate work in a sometimes stressful environment with frequent deadlines and interruptions while remaining focused, on task, and calm
• Ability to provide excellent customer service and communicate effectively as an accounting professional in this essential role

ESSENTIAL PHYSICAL REQUIREMENTS

Light to moderate degree of physical stamina, with occasional lifting of up to 50 pounds.  Ability to move freely around the office, making frequent trips from desk to counter, files and other locations within the department.  Ability to sit for prolonged periods of time, as well as frequent standing, walking, and bending.  Ability to use telephone, computer, and other office equipment for extended periods of time. 

The David Douglas School District welcomes applications from candidates that expand the District's diversity.

Multi-Cultural preferred. Bi-Lingual candidate preferred

Classified Instructions:

If you are a  Classified employee you will click on the word “Internal”, which is located on the top right of the screen. You will be taken to a section where you will fill out minimal basic personal information. The minimal basic personal section is a one-time only registration. You will then be taken to the Classified Transfer Request Form. In the future, if your personal information (name, address, phone number, or location) changes, it is your responsibility to update those changes in the system.

Apply at: https://daviddouglas.schoolrecruiter.net

External Applicant Instructions:

If you are an External Applicant applying for a position, you will complete the EXTERNAL TalentEd application.  Please see link above.

David Douglas School District Drug Testing and Criminal Background check

Per district policy all offers of employment shall be contingent upon the successful passing of a district required drug test and criminal background check.  David Douglas School District’s Human Resources will designate where and when the testing will be conducted.  The offer of employment will be withdrawn from candidates who test positive for drugs.